Fill every shift.
Without the agency.
Kalendit is a workforce management platform, not a recruitment agency. You control the staffing, you set the rates, and you choose who works in your nursery.
+ VAT per shift
We’re a technology partner,
not an agency.
Unlike traditional agencies that profit when you can’t fill shifts yourself, Kalendit gives you the technology to manage your own workforce — permanent staff, bank teams, and contingency cover — all in one place.
Post a shift in 60 seconds
24/7 access from your dashboard or the app. Post a shift and your bank staff are notified instantly and can accept. Fill gaps across all your sites before going external.
24/7 · No phone callsBuild and scale your bank staff pool
Automated onboarding, compliance tracking and shift management for your entire bank team. One place, full visibility, across every site.
BStaff-readyYour bank staff can’t cover? The wider pool steps in
When your own team can’t fill a shift, vetted Kalendit educators step in as your contingency — not your first call. Every educator is DBS-checked, qualified and referenced before their first shift.
Your safety netBuild consistency with favourites
Rate educators after every shift. Build a pool of trusted Kalendit educators who know your setting — and become logical temp-to-perm candidates over time.
Temp-to-perm pathwayFull financial transparency
See exactly what you’re paying per shift, per site, per month. A 23% booking fee plus VAT, dropping to 20% at 160+ hours a month. Every fee we charge is published on our fees page.
Exportable reportsBuilt for multi-site groups
One dashboard across all your nurseries. Deploy bank staff across sites, see shift coverage at a glance, and generate bespoke financial reports per location.
Group dashboard included See Kalendit for groups →
Think of it like Uber —
but your own drivers go first.
With Uber, you used to call a taxi company and wait. Now you tap and someone comes. Kalendit does the same for nursery staffing — instant, direct, no middleman.
Post the shift — takes 60 seconds
Date, time, qualification level, pay rate. Done. Your bank staff see it first and can accept instantly.
⚡ 60 seconds to postSomeone accepts — you’re notified
See their full profile: DBS, qualifications, shift ratings. You know exactly who’s coming before they arrive.
📲 Instant notificationBank staff can’t cover? Wider pool steps in
Our vetted educator network is your safety net. Every educator is DBS-checked and referenced before their first shift.
🛡️ Fully vetted backupRate, favourite, and build your team
Post-shift ratings build your trusted pool over time. Your favourites know your setting — and become permanent hire pipeline.
⭐ Build your benchSee how our model
makes all the difference.
If Ofsted walked in tomorrow,
you’d be ready.
Enhanced DBS
Every educator holds a verified enhanced DBS. Stored on their profile, visible before every shift.
Auto-renewal alertsQualifications verified
Level 2, Level 3, QTS, EYTS — all verified before they ever step into your setting.
Level 2, 3, QTS, EYTSRight-to-work & references
Right-to-work checks and professional references completed before the first shift.
Before first shiftSafeguarding training
Current safeguarding and child protection training, documented and tracked for renewals.
Paediatric First AidFull audit trail
Every shift logged: who worked, when, where, at what rate. Download reports at any time.
ExportableRenewal reminders
Automatic alerts when DBS or safeguarding certificates are approaching expiry.
Proactive alertsTrusted by nurseries across the UK.
Kalendit has been an exceptional partner for our nursery. The management team is highly responsive, the staff are punctual, skilled and genuinely passionate. We couldn’t be more pleased and highly recommend Kalendit.
Since our opening six months ago, we have been trying to recruit a solid staff team to help our nursery thrive. Kalendit has assisted in this process by connecting us up with staff of good quality, who are willing to learn and get invested in the children and the staff.
Approved and posting your first shift within 24 hours.
Most nurseries are up and running the same day they submit their documents.
Register your nursery
Create your account online. Takes about 5 minutes.
⏱ 5 minutesSubmit your documents
Upload your Ofsted Certificate, Public Liability Insurance and Employer Liability Insurance.
⏱ 10 minutesGet approved and go live
We review and approve — typically within 24 hours. Then you’re ready to post your first shift.
✓ Usually same dayDocuments you’ll need: Current Ofsted Certificate · Public Liability Insurance · Employer Liability Insurance
That’s it. No lengthy calls. No lengthy forms. Just three documents.
Your bank staff are your most underused asset.
Most nurseries already have capacity they can’t see. BStaff gives you a central view of your bank team across all sites — deploy them before you ever need to go external.
See who’s available across all sites
No more calling round. Your bank staff availability in one place, across every nursery.
Notify your team first — automatically
Every shift goes to your bank staff before the wider Kalendit pool. They get more hours; you pay less.
They accept on the app — you’re notified
No WhatsApp groups. Someone accepts, you get a notification. Done.
All compliance in one place
DBS, qualifications and right-to-work for every bank staff member, auto-tracked for renewals.
BStaff is priced separately, per site — see our fees page.
BStaff makes your existing bank team visible and deployable across every site.
Questions nursery managers ask us
No. Kalendit is a technology platform — not an agency. We don’t employ the educators and we don’t add hidden markups. You set the pay rate, you choose who works, and you pay a published booking fee of 23% plus VAT per completed shift, dropping to 20% at 160+ hours a month.
Yes — BStaff lets you add your existing bank staff to a central pool. They receive shift notifications first, before any external educator. They get more hours; you reduce external spend.
Every educator holds an enhanced DBS check, verified qualifications, right-to-work checks, professional references, Paediatric First Aid and current safeguarding training. All documents are tracked for renewals automatically.
Yes — Kalendit is built for multi-site operators. The group dashboard gives you a single view of shift coverage, spend and compliance across all your nurseries. Bank staff can work across sites, and you get per-location financial reports.
No. Shift booking is fully pay-as-you-go — you only pay when a shift is confirmed and completed, with no minimum spend and no lock-in. Setup fees for onboarding new sites are quoted before you begin, and the reporting dashboard is an optional monthly add-on. Everything is published on our fees page.
Ready to fill your first shift
without an agency?
Book your free trial set-up below and we’ll walk you through what it looks like for your setting.
Approved within 24 hours · Pay only on completed shifts
Prefer a chat first? Book a 20-min discovery call → · Are you a nursery group? See Kalendit for groups →