Run bank staff across every site from one place.
Across a group, cover is a daily scramble — each site working its own contacts, no shared view of who’s available, and agency filling the gaps at a premium. The Kalendit Staff Management Platform gives you one view of your whole bank pool, across every site you run.
When each nursery manages bank cover off its own phone and spreadsheet, the group has no shared pool and no shared view. The same person sits idle at one site while another pays agency rates to fill a gap.
The group pays for it twice — because every site solves staffing alone.
Two staff off, no cover
The manager works down a personal list of numbers. Nobody local picks up. By 8:15 she’s calling an agency and accepting whatever rate they quote — just to open the room.
Two qualified staff free
Two of the group’s own bank educators have a quiet morning and would happily take the shift. Site A never knew they existed. Site B never knew Site A needed them.
per week, across a group, spent chasing cover by phone and message — time managers should be spending on the floor.
typically paid on top of your own rates whenever cover falls through to an agency you didn’t need to use.
often holds every reliable contact in their head. When they leave, the relationships and the cover walk out with them.
Your whole operation, in one view.
Cross-site visibility, coordination and compliance for the person running the group. Match cover from your own people first, then Kalendit supply staff — and only reach for an agency when you genuinely have to.
Every nursery, one place
See all your sites side by side instead of chasing each manager for a Tuesday update.
Every educator, visible
Your whole bank pool — level, rate and availability — owned by the group, not trapped on one phone.
Cover from your own people first
Post a shift and fill it from the group’s pool before it ever reaches an agency.
Less admin, logged automatically
Hours captured as shifts happen, so approvals and pay aren’t a Friday-afternoon reconstruction job.
Works with the systems you already run.
Kalendit fits your existing stack rather than replacing it — so onboarding the group doesn’t mean re-keying data or chasing paperwork.
Integrates with Famly
Your Famly data flows straight in — no double entry across the group.
HR & finance systems
We connect to your existing HR and finance systems via API.
Ofsted-ready documentation
For Kalendit Supply Staff, Kalendit holds the documentation — ready on the day of inspection.
BStaff is your group’s own app — your bank staff see only your shifts, never an open marketplace. Your pool stays yours.
Your staff only ever see your group’s shifts.
Your pool first. Kalendit supply next. Agency, never.
Your staff only ever see your group’s shifts — but when no one’s free, you’re not stuck calling an agency. Reach the wider pool of Kalendit Supply Staff — vetted, qualified educators — and book cover directly to fill the gap.
Your own bank pool
Cover matched from your group’s own people — BStaff notifies them instantly and they accept in a tap.
Kalendit Supply Staff
No one free? Book a vetted, qualified educator from Kalendit’s wider supply — at a fair rate, not an agency premium.
Agency
The expensive default you were falling back to — now the exception, not the routine.
Ofsted readiness across every site.
Right-to-work, DBS, qualifications and induction records kept consistent across the whole group — so when an inspector arrives at any site, the paperwork is already in order. Get the free checklist to see where your gaps are.
No minimum. No ceiling.
One large setting with a big bank pool, or sixty-plus sites across the country — Kalendit scales to how your operation actually runs. Pricing scales with you, plus a one-off setup.
Kalendit has completely changed how we manage bank staff across our nurseries. We can see who’s available, deploy them where they’re needed, and the compliance is handled for us. It’s exactly what we were missing.
See your group running on one platform.
A 30-minute demo mapped to how your sites are actually staffed today. No prep needed — bring the staffing headache you’d most like to fix.
Managing 10 nurseries is not the same as managing one nursery ten times
Most nursery groups manage bank staff site by site — WhatsApp groups, phone trees, spreadsheets. It works until it doesn’t.
Fragmented communication
Each nursery manages its own bank staff independently. Staff who are free at one site never hear about gaps at another.
Invisible capacity
You have bank staff on your books who aren’t getting shifts — while other sites are calling agencies. The left hand doesn’t know what the right hand needs.
Unnecessary agency spend
Every agency shift booked is evidence your own bank staff weren’t asked first. At group scale, that adds up to thousands a month.
Compliance risk at scale
DBS records, qualifications, right-to-work documents — scattered across inboxes and filing cabinets at every site. If Ofsted walked in tomorrow, could you produce them?
How Kalendit solves this for groups
Centralised bank staff dashboard
See every bank staff member, across every site, in one place. Know who’s available, who’s qualified, and who’s already booked — in real time.
Priority access for your own sites
When a gap opens at one nursery, your own bank staff across the group get first dibs before it goes wider. Your people fill your shifts first.
Compliance documentation in one place
Every educator on Kalendit is pre-vetted. DBS, qualifications, and right-to-work are stored centrally and checked before they can be booked. No more chasing paperwork.
Shifts filled in minutes, not hours
Post a shift, and qualified bank staff are notified instantly. No phone calls, no WhatsApp chains, no waiting. Managers get their time back.
Works alongside your existing systems
Kalendit integrates with Famly and fits around how your nurseries already operate. It’s not a replacement for your nursery management system — it’s the staffing layer you’re missing.
Case Study
“Kalendit has completely changed how we manage bank staff across our nurseries. We can see who’s available, deploy them where they’re needed, and the compliance is handled for us. It’s exactly what we were missing.”
Catherine Stoneman
CEO, Kido
Read the full case study →For Nursery Groups
One Dashboard. Every Site. Every Shift.
Kalendit gives nursery groups centralised visibility and control over bank staff across every location. Deploy staff, track compliance, and cut agency spend — all from one platform.
See how it works for your group
Book a personalised group session with a specialist — no commitment.
Book a Nursery Group SpecialistTrusted by nurseries across the UK · No sign-up fee · No lock-in